A small bakery uses separate software systems for managing customer orders, tracking flour and sugar inventory, scheduling staff shifts, and processing payroll. The owner wants to understand the bakery's profitability but has to manually pull data from four different systems, which takes days and is prone to errors. What is the BIGGEST drawback of this bakery's setup?

Question

BlackTom AI · Accepted Answer

Consider the scenario: the bakery uses four separate systems for different parts of the business, and extracting profitability requires manual compilation from all of them, which is slow and error-prone.
Option 1: 'It is difficult to get a single, unified view of the bakery's overall business operations' is a direct consequence of using disconnected systems. Because data resides in silos, it’s challenging to aggregate metrics like profitability, cash flow, and cost of goods sold into one coherent dashboard.
Option 2: 'Employees find it easy and efficient to work with multiple specialized systems' contradicts the situation described. The prompt states that pulling data is time-consuming and prone to errors, indicating inefficiency rather than ease.
Option 3: 'It is the most cost-effective way for a small business to manage operations' runs counter to common business intuition. Maintaining multiple isolated systems typically increases complexity and ongoing maintenance costs, not lowers them, especially when data must be manually reconciled.
Option 4: 'Data is automatically updated across all systems, ensuring accuracy' would imply strong data synchronization, which would reduce manual effort and errors. This contradicts the described manual, error-prone data gathering process and, thus, is incorrect for this scenario.
In sum, the core drawback highlighted by the setup is the lack of an integrated data view due to siloed systems, leading to delays and inaccuracies when calculating profitability. Each alternative either contradicts the given symptoms or contradicts common consequences of multi-system silos.

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