In the context of privacy and intellectual property, which of the following actions is considered appropriate?

Question

BlackTom AI · Accepted Answer

When considering privacy and intellectual property in the context of using GenAI tools, each option requires weighing what is allowed or appropriate under typical institutional policies and copyright/privacy norms.

Option a: Upload licensed material such as texts from the library to ask GenAI to synthesize. This is generally inappropriate if the upload violates licensing terms or if the material is restricted by copyright or library terms. Synthesizing such content could reproduce or transform copyrighted work beyond permitted use, and you may be breaching license agreements or fair use limitations. The risk is especially high for materials that are not openly licensed or for outputs that could reproduce substantial portions of the source.

Option b: Upload lecture slides from the Learning Management System (such as Moodle) to ask GenAI to summarise. This is often problematic because LMS content is typically protected by intellectual property rights and specific access controls. Even if you have access, sharing slides with a third-party AI tool may violate terms of service or privacy/additional restrictions, and could facilitate distribution beyond the allowed audience. A safer approach is to use authorized features or tools provided by the institution that are designed for summarization without external data leakage.

Option c: Ask GenAI to conduct analysis of the research interview transcript to save time. This can be acceptable if the transcript is your own data or you have explicit consent and appropriate ethical approvals to process the data with GenAI. The safety hinges on data handling, confidentiality requirements, and whether the tool is approved for analyzing sensitive information. If those controls are in place, this use can be appropriate; otherwise, it risks privacy violations or unauthorized processing.

Option d: Include personal identifiable details in a Monash licensed GenAI tool such as Copilot. This is generally inappropriate and risky. Personal identifiable information (PII) should be minimized or anonymized before processing with AI tools, and many licensed tools have explicit warnings about handling PII. Including PII could violate privacy policies, data protection regulations, or terms of service, exposing individuals to greater privacy risk.

Option e: Upload research survey data for GenAI to analyse. The appropriateness of this depends on data governance, consent, and de-identification. If the data are de-identified and you have proper approvals, analysis can be permissible and useful. However, uploading raw survey data containing potentially sensitive information without proper consent or security controls could breach privacy and ethical guidelines. Always follow data handling protocols and institutional policies.

Option f: Use GenAI to create a practice quiz to revise for exams at home. This option is typically appropriate from a privacy/IP standpoint. Creating a practice quiz using GenAI does not inherently involve sharing licensed or sensitive content, nor does it require distributing protected material. As long as generated content does not reproduce copyrighted material beyond fair use and the tool is used in accordance with licensing terms, this is a reasonable, low-risk activity for personal study at home.

In summary, the evaluations hinge on licensing, consent, and data handling. Options a, b, d, and e raise clear concerns under copyright, licensing terms, or privacy requirements, whereas option c is conditionally acceptable with proper safeguards, and option f aligns with a safe, educational use when conducted within policy and licensing constraints.

In the context of privacy and intellectual property, which of the following actions is considered appropriate?

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