In the context of privacy and intellectual property, which of the following actions is considered appropriate?

Question

BlackTom AI · Accepted Answer

We are evaluating actions related to privacy and intellectual property in the context of GenAI usage.
Option a: 'Upload research survey data for GenAI to analyse' — This is risky from a privacy/IP perspective because research survey data may contain sensitive or identifiable information. Uploading such data to a GenAI service could violate data protection rules and study consent terms unless the data is properly anonymized and the service policy allows processing of such data. Therefore this is generally inappropriate without safeguards.
Option b: 'Upload lecture slides from the Learning Management System (such as Moodle) to ask GenAI to summarise' — Lecture slides are typically copyrighted materials owned by the institution or authors. Uploading them to a GenAI tool for summarization could infringe copyright, unless the platform explicitly permits it or the user has explicit rights or licenses. This makes the action inappropriate in most academic privacy/IP contexts.
Option c: 'Upload licensed material such as texts from the library to ask GenAI to synthesise' — Licensed materials are protected by copyright and library licenses may restrict processing, transformation, or redistribution by third-party AI tools. Without clear license permissions or allowances in the license agreement, this action is not appropriate and could breach terms.
Option d: 'Use GenAI to create a practice quiz to revise for exams at home' — Creating a practice quiz from your own prompts or synthesized content for personal study generally falls within permissible use, especially if the material does not involve distributing restricted or copyrighted content beyond what you already hold or have rights to. This is typically acceptable for personal, non-commercial study and aligns with privacy and IP norms when no prohibited data or licensed content is used.
Option e: 'Include personal identifiable details in a Monash licensed GenAI tool such as Copilot' — Including personal identifiable information (PII) in any AI tool—even licensed ones—poses privacy risks, potential data leakage, and privacy policy concerns. This is generally discouraged; you should avoid sharing PII unless the platform explicitly states it is allowed and protected, with appropriate safeguards.
Option f: 'Ask GenAI to conduct analysis of the research interview transcript to save time' — Analyzing interview transcripts can involve processing sensitive data. If the transcripts contain identifiable or sensitive information, you must ensure appropriate consent, ethics approvals, and data handling practices. If these conditions are not met, this action may be inappropriate. When proper approvals and anonymization steps are in place, it can be permissible, but caution is required.
In summary, the options above consider privacy and IP safeguards: a, b, c raise privacy/IP concerns or infringement risks; e unnecessarily exposes PII; f may be permissible only with proper safeguards; d typically aligns with acceptable practice for personal study without violating IP or privacy constraints. The standalone action that clearly aligns with appropriate behavior in this context is option d, while the others carry potential violations or risks under standard privacy/IP guidelines.

In the context of privacy and intellectual property, which of the following actions is considered appropriate?

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