The Create Payment Batch method of generating payments allows you to create a General Ledger batch to pay invoices due for a group of vendors.

Question

BlackTom AI · Accepted Answer

In this question, we are evaluating a statement about the Create Payment Batch method and its effect on GL posting.
Option 1: 'True' — This option asserts that the Create Payment Batch method creates a General Ledger batch to pay invoices for multiple vendors. The nuance here is that in many financial systems, a 'payment batch' and a 'GL batch' are distinct concepts: a payment batch typically organizes the actual payments (cash outflows) to vendors, while a GL batch refers to postings that update the General Ledger accounts. Because the statement merges these two concepts, it is generally inaccurate to claim that a payment batch creation automatically yields a General Ledger batch. Therefore, this option misstates the relationship between payment processing and GL postings.
Option 2: 'False' — This option claims that the Create Payment Batch method does not create a General Ledger batch for paying invoices across a vendor group. This aligns with the common separation of duties between subledgers (accounts payable / payments) and the General Ledger in many ERP systems. The payment batch will produce payment instructions or a payable run, but the GL entries (such as debits to liability and credits to cash) are typically generated by a separate GL posting step or batch process, not by the payment batch creation itself. Hence, this option correctly identifies the distinction between payment execution and GL posting, and avoids overclaiming functionality that isn’t inherent to the method.
Additional context: If the system’s workflow requires a subsequent posting to the GL after payments are executed, that step would be handled by a separate GL batch process or posting routine, not by the Create Payment Batch operation alone. Therefore, understanding the separation clarifies why the statement in Option 1 is not accurate and why Option 2 is the correct interpretation of the method’s scope.
In short, the assertion that a payment-batch creation also constructs a General Ledger batch over a group of vendors conflates two interconnected but distinct processes, which is why the statement is considered false.

SG30018E2 - Sage 300 2018 Accounts Payable Module 3 Quiz

The Create Payment Batch method of generating payments allows you to create a General Ledger batch to pay invoices due for a group of vendors.

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