During the execution phase of a project, your team loses some key resources. There are a few deadlines to be met within the next three months and there are fortnightly update meetings with the client. A few new people are hired and you as the project manager need to set up a meeting to get the team working together on the project. What should be the main focus of this meeting?

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BlackTom AI · Accepted Answer

The question describes a scenario during the execution phase where resources are lost, deadlines are tight, new people have joined, and a meeting with the team is needed to get everyone aligned. The task is to identify the main focus of this meeting.
Option a: Review WBS, explain and assign tasks to the new team members. This option centers the meeting on refreshing the Work Breakdown Structure (WBS) and distributing tasks to newcomers, which is a logical first step to re-align work, clarify responsibilities, and integrate new team members into the project plan. It helps ensure everyone knows what needs to be done, who is responsible, and how tasks connect to the schedule.
Option b: Ask the current team members to assign their delayed tasks to new members and you will oversee it. This could create confusion about ownership and accountability and undermines the existing plan for task assignments. It also adds a risk of scope creep and reduce control over who is doing what, potentially breaking the updated baseline.
Option c: Ask new team members to follow the orders of old team members so the project can progress. While it emphasizes hierarchy, it neglects formal scoping, responsibility allocation, and integration of new resources into the project structure. It may foster dependency rather than collaboration and does not address the updated plan or schedule explicitly.
Option d: Plan new outdoor team bonding games. While team cohesion is important, a meeting focused solely on bonding without addressing critical project execution issues and re-alignment with deadlines would be inappropriate given immediate delivery pressures and resource losses.
Option e: Ask new resources to share their past experiences and challenges. While sharing experiences can be valuable for learning, relying on past challenges alone does not directly address current execution needs, task assignment, or the integration of new team members into the project plan under time pressure.

CVEN9731 Project Management Framework - 2025 T3

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